Scholarship Committee Duties
- The Scholarship Committee, consisting of one chairwoman and four members, will serve on committee for one year. The Chair does not have a vote. No committee member can have a child, grandchild, niece or nephew under consideration for scholarship. One or more member(s) shall serve as a carry-over for the next year. It is preferred but not necessary that a carry-over member to be selected by the President as Chairwoman.
- If there are less than 3 committee members present to rate the scholarship applications, the President, 1st Vice President, or Chairwoman can sit on the committee.
Winners will be announced to HCCW membership in a summer newsletter and the next meeting of HCCW. Pictures of winners will be published in local newspaper with scholarship awards. Pictures of recipients will be used in annual fundraising efforts
- Work with Social Media Chair to update the website to include:
- Replace contact person, email etc with your name
- Update poster on website to reflect last year’s scholarship amounts, dates etc.
- Your budget is $50 unless updated
- Contact committee members for responsibilities
- Review any updates that may be needed for upcoming yearbook
- Prepare Scholarship Posters on Colored Paper – Give to Ag Day Chair & County Area Chairs
- March – Send articles to Newspapers & Distribute Posters to Feed Stores, Churches, Agri-life Offices, County Agents, Supermarkets, etc.
- Remind members at monthly meetings to get the word out
Upon Receipt of Applications by Chair
- Number the envelope upon receipt
- Send applicant an email confirming receipt of Application
- Verify Receipt of Application by required date, if late exclude from consideration
- Completed & signed application – verify information including hours & grades, exclude from consideration if applicant does not have criteria
- Transcript – Texas University
- Official, stamped
- 60 hours, GPA 2.8
- 12 hours each semester
- Grades reflecting spring semester
- Applicant – US citizen & resident of one of our 14 counties
- Recommendation letters
- Complete a Cover Sheet & attach
- If any application is lacking in the above criteria, make a note on envelope, and explain to committee why an applicant is not being considered.
- Redact or white out names of applicant or any identifying information prior to sharing with committee to assure anonymity.
- Review & Score with Score Sheet (don’t worry about #’s too much)
- May consider amount of scholarships & grant monies applicants have available
- Each member place Score Sheets in order from best to least deserving
- Discuss with each other
- Award top 2 awards $5,00 & $2,500
- Determine, if available, additional scholarships
Upon determination of awards Chair will:
- Type a list of Awards & Regrets
- Indicate amount of scholarship, name of recipient, University, degree, email, and Student ID#
- Total Scholarship amount
- List of Regrets below – names only
- Send a copy to President
- Send Awards & Regrets Letters
- Upon receipt of emailed Picture, thank you note & parent’s names, verify on list
- Upon list completion of verified list, send to Treasurer so that she can send monies to
- Send copy of list and pictures to Fund Raiser Chair, Women’s Ranch Seminar Chair and Historian.
- Give thank you notes and copy of pictures to yearbook person.
- Write articles for each recipient to their respective newspapers with a general article for any additional counties.
- Announce recipients at next meeting
- Retain copies of applications for one year for referral at next year’s Committee meeting
- Identify person to chair the next year’s Scholarship Committee