
Important Dates
Parlimentarian Duties
- Sees that the business of the organization is carried out in proper order at meetings using Roberts Rules of Order & HCCW By-Laws.
- Advises the President on points of order.
- Guides organization in any proposed By-Law changes.
Nothing goes to discussion without a motion being on the floor. Obtaining and assigning the floor A member raises hand when no one else has the floor
- The chair recognizes the member by name How the Motion is Brought Before the Assembly
- The member makes the motion: I move that (or “to”) … and resumes his seat.
- Another member seconds the motion: I second the motion or I second it or second.
- The chair states the motion: It is moved and seconded that … Are you ready for the question?
Consideration of the Motion
- Members can debate the motion.
- Before speaking in debate, members obtain the floor.
- The maker of the motion has first right to the floor if he claims it properly
- Debate must be confined to the merits of the motion.
- Debate can be closed only by order of the assembly (2/3 vote) or by the chair if no one seeks the floor for further debate.
The chair puts the motion to a vote
- The chair asks: Are you ready for the question? If no one rises to claim the floor, the chair proceeds to take the vote.
- The chair says: The question is on the adoption of the motion that …
As many as are in favor, say ‘Aye’. (Pause for response.)
Those opposed, say ‘Nay’. (Pause for response.) Those abstained please say ‘Aye’.
The chair announces the result of the vote.
- The ayes have it, the motion carries, and … (indicating the effect of the vote) or
- The nays have it and the motion fails
Discussion:
* The maker of the motion has first right to the floor if he claims it properly 4. Debate must be confined to the merits of the motion.
* Members can state the positions but cannot add to their position until all others are heard (gives everyone a chance to state opinions)
* Can limit each person’s comments (for example 2 min, must state before hands are raised for recognition)

Elaine Kasprzyk
Email: rockingk917@hotmail.com
Cell: 512-751-7971