
Important Dates
July – secure location
Fundraiser Chairwoman – Spring Roundup Duties
- Plans & organizes the Annual Fund Raiser; planning begins in July after the final breakdown of the prior Fund Raiser is complete
- Contracts location for event date in July (needs to be done as soon as possible to secure date)
- Gathers information on caterers & possible menus to present to Executive Committee for approval (must be aware that ALL fees must be included with the cost of meal to determine an accurate cost/person);
- Gathers ideas for bands & their cost for the event to present to Executive Committee (needs to be done soon after last event to secure date)
- Solicits & appoints chairwomen for:
- Publicity
- Ticket Sales & Poster Distribution
- Decorations
- Table Sales
- Sponsors (keeps record of all sponsors with contact info & sends to President & Website Chairwomen)
- Raffle (keeps accurate record of items donated, their value & donor contact info & sends to President)
- Silent Auction (keeps accurate record of items donated, their value & donor contact info & sends to President)
- Live Auction (keeps accurate record of items donated, their value & donor contact info & sends to President)
- Programs, Banner(s) & Posters
- Any other chairwomen that may be needed
- *All Chairwomen may solicit help in carrying out their aspect of the event*
- Oversees the planning for the event by calling meetings with Chairwomen to discuss progress & any things that need resolution; needs to be done several times to ensure all aspects of Fund Raiser are being covered
- Oversees & organizes set up for the event
- Keeps accurate records of all bills, receipts, monies accumulated before & during the event from appointed Chairwomen (i.e. cash donations, sponsors, table sales, ticket sales, auctions & raffle)
- Coordinates with Treasurer for accurate Final Breakdown of Income & Expenses of Fund Raiser to be presented to the President & membership.
