Important Dates

July – secure location

Fundraiser Chairwoman – Spring Roundup Duties

  • Plans & organizes the Annual Fund Raiser; planning begins in July after the final breakdown of the prior Fund Raiser is complete
  • Contracts location for event date in July (needs to be done as soon as possible to secure date)
  • Gathers information on caterers & possible menus to present to Executive Committee for approval (must be aware that ALL fees must be included with the cost of meal to determine an accurate cost/person);
  • Gathers ideas for bands & their cost for the event to present to Executive Committee (needs to be done soon after last event to secure date)
  • Solicits & appoints chairwomen for:
  • Publicity
  • Ticket Sales & Poster Distribution
  • Decorations
  • Table Sales
  • Sponsors (keeps record of all sponsors with contact info & sends to President & Website Chairwomen)
  • Raffle (keeps accurate record of items donated, their value & donor contact info & sends to President)
  • Silent Auction (keeps accurate record of items donated, their value & donor contact info & sends to President)
  • Live Auction (keeps accurate record of items donated, their value & donor contact info & sends to President)
  • Programs, Banner(s) & Posters
  • Any other chairwomen that may be needed
  • *All Chairwomen may solicit help in carrying out their aspect of the event*
  • Oversees the planning for the event by calling meetings with Chairwomen to discuss progress & any things that need resolution; needs to be done several times to ensure all aspects of Fund Raiser are being covered
  • Oversees & organizes set up for the event
  • Keeps accurate records of all bills, receipts, monies accumulated before & during the event from appointed Chairwomen (i.e. cash donations, sponsors, table sales, ticket sales, auctions & raffle)
  • Coordinates with Treasurer for accurate Final Breakdown of Income & Expenses of Fund Raiser to be presented to the President & membership. 

To be appointed