Important Dates

July – secure location

Fundraiser Chairwoman – Spring Roundup Duties

• Plans & organizes the Annual Fund Raiser; planning begins in July after the final breakdown of the prior Fund Raiser is complete
• Contracts location for event date in July (needs to be done as soon as possible to secure date)
• Gathers information on caterers & possible menus to present to Executive Committee for approval (must be aware that ALL fees must be included with the cost of meal to determine an accurate cost/person);
• Gathers ideas for bands & their cost for the event to present to Executive Committee (needs to be done soon after last event to secure date)
• Solicits & appoints chairwomen for:
• Publicity
• Ticket Sales & Poster Distribution
• Decorations
• Table Sales
• Sponsors (keeps record of all sponsors with contact info & sends to President & Website Chairwomen)
• Raffle (keeps accurate record of items donated, their value & donor contact info & sends to President)
• Silent Auction (keeps accurate record of items donated, their value & donor contact info & sends to President)
• Live Auction (keeps accurate record of items donated, their value & donor contact info & sends to President)
• Programs, Banner(s) & Posters
• Any other chairwomen that may be needed
• *All Chairwomen may solicit help in carrying out their aspect of the event*
• Oversees the planning for the event by calling meetings with Chairwomen to discuss progress & any things that need resolution; needs to be done several times to ensure all aspects of Fund Raiser are being covered
• Oversees & organizes set up for the event
• Keeps accurate records of all bills, receipts, monies accumulated before & during the event from appointed Chairwomen (i.e. cash donations, sponsors, table sales, ticket sales, auctions & raffle)
• Coordinates with Treasurer for accurate Final Breakdown of Income & Expenses of Fund Raiser to be presented to the President & membership.